Active Records Management Benefits from Efficient Processes

Commercial Records Center Provides Process Development Expertise

Organizations looking for active records management in El Paso are leveraging the expertise and capabilities of Commercial Records Center for cost-effective services that enhance operations. Active records management refers to documents that are still referenced on at least a monthly basis as opposed to long-term storage.

Commercial Records Center, well-known for small business document storage in El Paso, provides a locally owned option for organizations desiring active records management consulting and services.

“Active records management requires a whole different set of processes than inactive records management,” says Skip Litt, president of Commercial Records Center. “Records that are needed on a daily, weekly or monthly basis must be more readily accessible than their inactive counterparts. We have systems in place to assist our customers with off-site storage strategies at our facilities.”

Expectations for Active Records Management

One of the primary concerns businesses have when it comes to active records management is how quickly they can access documents that are stored off-site. Barcodes on individual files as well as boxes of related files quicken the process of file location. Commercial Records Center can deliver file requests within an hour in an emergency.

“Active records management typically refers to documents with standard lifecycles such as quarterly report updates, which can be part of regularly scheduled deliveries and pickups,” notes Litt. “However, occasionally a client will need a stored document or box retrieved on demand. We offer one-hour, three-hour and next-day service, and we can also scan documents and email them to the client. Large files may take longer than an hour to process.”

Commercial Records Center works with customers to develop document lifecycle processes that focus on active records and continue through the time of destruction.

“Minimizing the volume of files you need to keep in your building frees up space for more useful business functions,” Litt says. “In addition, off-site records storage provides a more secure option than storing important documents on open shelves or file cabinets.”

About Commercial Records Center

Commercial Records Center is a locally owned records management company specializing in records and media storage, online data backup, scan-on-demand services, and document and hard drive destruction for customers in the El Paso, Texas, and southern New Mexico area. The company offers mobile paper shredding services for commercial customers as well as shredding for commercial and residential customers at its El Paso location.

For more information on Commercial Records Center’s capabilities or to request a quote, go to http://commercialrecords.com/ or call 915-534-3959.

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